Security measures are required when sending sensitive documents via email to prevent theft and breaches of email. From financial records and customer data to future business plans These documents should be shared internally within an company and externally with regulators, partners, and clients. The use of a secure document exchange portal will ensure that confidential information is kept throughout its transfer, giving the organization complete control and supervision over files leaving the company.
With the appropriate software for document collaboration it is easy to send and receive files safely without harming the quality of your work or jeopardizing the data of your company. This kind of software offers encryption from end to end and audit logs, which allow you to be more compliant with the regulations.
Cloud services are another option to share files. They offer an additional layer of security by storing data on multiple servers and the ability to access them from anywhere. This type of service also allows you to share files with people who aren’t connected to your company’s network. It can also help you adhere to GDPR and HIPAA regulations.
Finally, you can use physical drives to transfer files that are too large to be used as email attachments. These drives allow you to confirm the origin and recipient of a file, which is crucial for protecting your organization from illegal downloads.
In addition, you can make use of a portal for clients to provide your clients with an easy and direct access to their documents. This allows them to easily view and download their documents from any location, making it easier for you to meet deadlines and enhance customer service.
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